TradeAide ERP

TradeAide ERP has a set of highly scalable and robust functional modules developed with extensive research and exhaustive user community feedback.  Some of the key modules are shown below: 

TradeAide ERP’s Point of Sale (POS) module efficiently and accurately facilitates transactions and provides insightful sales data, thereby enhancing the overall customer experience.  It also enables Businesses to make informed decisions for growth and optimization. With TradeAide’s Point of Sale module, one can streamline operations, maximize revenue, and maintain a seamless connection between sales and customer management.

Some of its features includes: 

1. Intuitive User Interface: A user-friendly interface with a clean design and easy navigation, ensuring that users can quickly learn and efficiently operate the POS system.

2. Barcode Scanner & Weighing Scale Integration:  Helps with rapid scanning and data entry into the system thus preventing manual data entry errors and improving customer experience 

3. Configurable Options: Enables admin to configure the nitty gritties such as cursor positioning, edit privileges, discounting etc…

4. Quick Search and Filters: Robust search and filtering system that helps users easily locate products and categories, reducing transaction time.

5. User Roles and Permissions: Admin can create different user roles (cashiers, managers, etc.) with customizable permissions to enhance security and control access to sensitive functions.
6. Integrated Payment Options: Support a variety of payment methods, including credit/debit cards, mobile wallets, UPI, Gift Vouchers etc…, providing convenience to both customers and staff.
7. Offline Mode: Enable the POS system to function in offline mode, allowing transactions to continue seamlessly even if there is a temporary loss of connectivity with the server.

The procurement module helps Businesses manage their procurement process, from sourcing to payments.  

1. Purchase Requisition: Creation and submission of purchase requisitions by authorized users, initiating the procurement process for required goods or services.

2. Supplier Management: Maintain a database of suppliers, their contact information, performance history, and evaluations to facilitate informed supplier selection and relationship management.

3. Purchase Orders: Generation of purchase orders based on approved requisitions, specifying details such as quantity, price, delivery terms, and payment terms.

4. Supplier Collaboration: Electronic communication with suppliers for order placement/confirmation, and invoice reconciliation.

5. Inventory Integration: Integration with inventory management to automatically update inventory levels upon order receipt and fulfillment.

6. Goods Receipt: Recording and verification of goods received against purchase orders, enabling accurate inventory management.
7. Multi-Currency Support: Handling of procurement transactions in multiple currencies, facilitating international sourcing and transactions.

8. Analytics and Reporting: Generation of procurement-related reports, such as inventory ageing analysis, supplier performance, and cost savings.

9. Integration with Financials: Seamless integration with the financial module to ensure accurate recording of procurement-related transactions in the general ledger.

10. Compliance and Regulatory Management: Adherence to regulatory and compliance requirements related to procurement processes, such as tax regulations and industry standards.

The payments & receipts module supports multiple payment methods and can be integrated with a variety of banking systems.

1. Payment Processing: Efficient processing of outgoing payments, including vendor invoices, bills, and expenses, ensuring timely and accurate disbursements.

2. Receipt Management: Management of incoming receipts, such as customer payments, refunds, and other inflows, allowing accurate tracking of funds received.

3. Payment Authorization: Authorize outgoing payments, ensuring compliance and reducing the risk of unauthorized transactions.
4. Multi-Currency Support: Handling of payments and receipts in different currencies, allowing international transactions and accurate foreign exchange calculations.
5. Payment Reminders: Reminders for overdue payments and outstanding invoices, improving cash collection and reducing delinquencies.
6. Cheque Printing: Generation of printed cheques with payment details, reducing manual effort and ensuring accuracy.

7. Credit Control: Management of credit terms, credit limits, and credit control policies to minimize credit risk and ensure healthy cash flow.

8. Cash Application: Automatic allocation of received payments to corresponding invoices or accounts, reducing manual data entry and errors.

9. Payment Allocation: Flexible allocation of payments to specific invoices or accounts, providing transparency and accuracy in financial transactions.

10. Refund Processing: Efficient processing of customer refunds, ensuring compliance with refund policies and maintaining customer satisfaction.

11. Bank Account Management: Maintenance of bank account information, including multiple bank accounts, account balances, and reconciliation.

12. Integration with Financials: Seamless integration with the financial module to ensure accurate recording of payment and receipt transactions in the general ledger.

13. Audit Trail: Detailed audit trail of payment and receipt activities, providing transparency and accountability for financial transactions.

The eWay and eInvoice generation module helps businesses generate eWay and eInvoices in accordance with Indian tax regulations. 

eWay Bill Generator:

1. Automatic Generation: Automatic creation of eWay bills as required for the movement of goods as per GST regulations.

2. Data Integration: Integration with sales and procurement modules to automatically fetch relevant invoice and transport details.

3. Part-B Updation: Capability to update Part-B of the eWay bill with transporter details and vehicle number.

4. Document Management: Storage and retrieval of generated eWay bills for record-keeping and compliance purposes.

5. Bulk Generation: Ability to generate eWay bills in bulk for multiple invoices or consignments.

eInvoice Generator:

1. Invoice Standardization: Standardized eInvoice format creation as mandated by tax authorities.

2. Integration with Billing: Automatic integration with billing and sales modules to generate eInvoices from sales transactions.

3. Real-Time Validation: Real-time validation of invoice data to ensure accuracy before submission.

4. Data Mapping: Mapping of ERP data fields to eInvoice schema to ensure seamless generation.

5. QR Code Generation: Generation of QR codes containing invoice details for quick verification.

6. eInvoice Registry Integration: Integration with government-approved eInvoice registration systems.

7. Document Archival: Storage and retrieval of generated eInvoices for compliance and auditing purposes.

8. GST Compliance: Automatic inclusion of GST and other tax details in the eInvoice.

9. Invoice Numbering: Configurable invoice numbering and series management for compliance with regulations.

10. Billing Information: Inclusion of comprehensive billing details, line items, and payment terms in the eInvoice.

With TradeAide ERP, GSTR Filing becomes extremely simple and hasslefree:

1. GSTR-1 Report: Summarizes all outward supplies and sales made during a specific tax period, including details of each transaction, HSN codes, and tax amounts.

2. GSTR-3B Summary Report: Provides a consolidated view of tax liabilities, tax payments, and ITC claimed for a particular tax period.

3. HSN/SAC Summary Report: Lists the summary of goods and services with corresponding HSN (Harmonized System of Nomenclature) or SAC (Service Accounting Code) codes for proper tax classification.

4. GSTR-2 Report (Gross Purchase Report): Summarizes all inward supplies and purchases made during a specific tax period, aiding in accurate ITC calculation.

The inventory management module helps Businesses track and optimize their inventory levels, costs, and movements. 

1. Stock Tracking: Real-time tracking of inventory levels, allowing users to monitor stock quantities, locations, and movement across the organization.

2. Multi-location Management: Management of inventory across multiple warehouses or locations, enabling efficient distribution and allocation of stock.

3. Item Classification: Categorization of items into groups, classes, or categories for organized inventory management and streamlined reporting.

4. Barcode Integration: Integration with barcode systems for accurate and automated item identification, tracking, and management.

5. Stock Reordering: Automated reorder point and safety stock calculations, generating alerts and purchase orders to prevent stockouts.

6. Purchase Order Integration: Seamless integration with procurement to automatically update inventory upon receipt of goods from suppliers.

7. Sales Order Integration: Real-time inventory updates based on sales orders, ensuring accurate availability and preventing overselling.

8. Batch Management: Optional Management of inventory in batches, facilitating tracking and control of items produced or received in specific batches.

9. Stock Valuation: Accurately calculate the value of inventory for financial reporting.

10. Inventory Aging Analysis: Monitoring of inventory aging, allowing identification of slow-moving or obsolete items for better inventory management.

11. Kitting and Assembly: Ability to create kits or assemblies from individual components, enabling efficient handling of bundled products.

12. Returns and RMA Handling: Management of customer returns and Return Merchandise Authorization (RMA) processes, ensuring proper handling of returned items.

13. Stock Transfers: Smooth transfer of inventory between different locations or warehouses, maintaining accurate stock records.

14. Inventory Adjustments: Ability to record and track inventory adjustments due to shrinkage, damages, or discrepancies.

15. Integration with Sales: Integration with sales modules to allocate inventory for orders and update stock levels after sales transactions.

16. Reporting and Analytics: Generation of comprehensive inventory reports, including stock levels, turnover rates, and reorder analyses.

The master data management module allows traders to store and manage their master data, such as products, customers, suppliers, taxes, manufacturers, warehouse locations and much more.  

1. Centralized Data Repository: It provides a central hub to store and manage critical master data, ensuring data consistency and accuracy.

2. Data Validation: Validation rules, prevent duplication, errors, and inconsistencies 

3. Data Governance: Mechanisms for defining data ownership and access rights to ensure proper management and control of master data.

4. Data Enrichment: Capabilities to enrich master data with additional attributes, descriptions, and classifications, enhancing the quality and usability of the information.

5. Data Versioning and History: Maintain historical records and version control of master data changes, allowing users to track data modifications.

6. Data Integration: Seamless integration with other modules and external systems to ensure consistent and accurate data across the organization’s processes.

7. Mass Data Updates: Efficient ways to update and manage bulk changes to master data, minimizing manual efforts and ensuring accuracy.

8. Data Security: Robust security measures to control access to sensitive master data, ensuring that only authorized users can make changes.

9. Data Integration and Synchronization: Integration with external data sources and systems to synchronize master data, keeping it up-to-date and consistent.

10. Data Auditing and Monitoring: Comprehensive auditing tools to track data changes and user activities.
11. Data Reporting: Integration with reporting and analytics tools to generate insights and reports based on accurate and consistent master data.

The loyalty management module helps Businesses manage their loyalty programs. 

1. Customer Loyalty Programs: Design and management of customer loyalty programs, including points-based rewards and special offers.

2. Member Enrollment: Enrollment of customers into the loyalty program, capturing relevant information for personalized engagement.

3. Point Accumulation: Automated accumulation of loyalty points based on customer purchases and interactions, encouraging repeat business.

4. Rewards Redemption: Redemption of accumulated loyalty points for discounts, gifts, vouchers, or other incentives, enhancing customer retention.

5. Tiered Membership: Implementation of tiered loyalty levels with escalating rewards and privileges, motivating customers to achieve higher tiers.

6. Loyalty Analytics: Analysis of loyalty program effectiveness, customer engagement, and ROI to refine strategies and optimize rewards.
7. Integration with Sales: Seamless integration with sales and point of sale (POS) systems to automatically update loyalty points upon purchases.
8. Communication Tools: Communication channels to engage customers through email, SMS, notifications, and mobile apps regarding loyalty updates and rewards.

9. Expiry and Validity Management: Management of loyalty points’ expiry dates and redemption validity, encouraging timely engagement.

10. Integration with CRM: Integration with Customer Relationship Management (CRM) systems to maintain a holistic view of customer interactions.

TradeAide can also be integrated with a Tally ERP accounting software. Transactions done in TradeAide can be exported to Tally ERP and the user can perform all the accounting operations in Tally ERP.

1. Transaction Sync: Real-time or scheduled synchronization of transactions, including sales orders, purchase orders, invoices, payments, and receipts.

2. Tax Compliance: Automatic calculation and synchronization of taxes, including GST, and other applicable taxes, based on transaction data.

3. Financial Reporting: Integration of financial data for comprehensive reporting and analysis in Tally, facilitating accurate financial insights.

4. Automated Entry Creation: Auto-generation of journal entries, ledgers, and vouchers in Tally based on transactions recorded in the custom ERP.

5. Error Handling: Robust error handling and logging mechanisms to identify and resolve data discrepancies or integration failures.

TradeAide provides a wide range of exhaustive reports that can help businesses track their business performance. These reports can be downloaded to Excel for further analysis.

1. Inventory Status Report: Displays current stock levels, quantities on hand, and valuation of items, supporting inventory control and restocking decisions.

2. Sales Report: Offers insights into sales performance, revenue, and profitability by product, customer, region, or time period, facilitating sales analysis.

3. Purchase Report: Highlights purchasing trends, expenses, and costs associated with procurement, helping traders optimize buying strategies.

4. Profit and Loss Statement: Presents a comprehensive financial overview, including revenue, expenses, and net profit, aiding in financial analysis and planning.

5. Balance Sheet: Displays assets, liabilities, and equity, offering a snapshot of the trader’s financial position at a specific point in time.

6. Aging Reports: Tracks outstanding receivables and payables, categorizing them by aging buckets to monitor cash flow and credit management.

7. Purchase Report: Review purchases done from vendors, price and quantity details

8. Customer Analysis Report: Analyzes customer buying patterns, preferences, and trends, assisting in targeted marketing and customer retention.

9. Sales Tax/GST Reports: Summarizes tax liabilities and payments, ensuring compliance with tax regulations and simplifying tax filing.

10. Inventory Turnover Report: Calculates inventory turnover ratio to assess how efficiently stock is being managed and sold.

11. Debtors and Creditors Reports: Lists outstanding debts owed by customers and amounts owed to suppliers, supporting cash flow management.

12. Product Performance Report: Evaluates the performance of individual products in terms of sales, margins, and contribution to overall revenue.

13. Profit Margin Analysis: Calculates profit margins for different products or services, helping businesses identify high and low-margin items.

There are several other features available such as:

1. Batch and Expiry Tracking for food and pharma sectors 
2. Centralized Data with Multi-Location Support
3. Barcode Printer integration that helps businesses generate their own custom barcodes
4. Optional Cloud Implementation – so that you can rest assured that your data is safe and being taken care of